DisasterCenter.com is happy to make the Federal Emergency Management Administration's (FEMA) Public Assistance Program and Policy Guide (PAPPG) V 3.0 available in a print format for only $19.95 -- Bulk order discounts available

The PAPPG is the Public Assistance Program's bible.  It is the essential reference work for FEMA's Public Assistance Program Applicants, Site Inspectors, Program Delivery Managers, .

FEMA Public Assistance (PA) provides grants to jurisdictions and certain non-profits for the costs of emergency response and for damages to permanent facilities damaged as a result of events that qualify for Presidential Disaster Declarations.

In terms of dollar amounts, FEMA's Public Assistance Program is the largest grant program that FEMA operates.

After Presidential disaster declarations in the United States FEMA PA assists local and State governments’ emergency response efforts and in the restoration of public infrastructure . 

The PAPPG combines all Public Assistance (PA) policy into a single volume and provides an overview of the PA Program implementation process with links to other publications and documents that provide additional process details. This document incorporates and supersedes language from PA Program publications and 9500 Series documents The 2018 PAPPG (V3.0) is effective for all emergencies and major disasters declared on or after August 23, 2017. It supersedes the 2017 PAPPG (V2.0) which is effective for all emergencies and major disasters declared between April 1, 2017 and August 22, 2017
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Page Numbers

FOREWORD ............................................................................................................................ VII 

HOW TO USE THIS PUBLICATION......................................................................................... IX 

CHAPTER 1: OVERVIEW............................................................................................................ 1

 

        I. Presidential Declarations...................................................................................................... 1

A. Type of Incident ............................................................................................................ 2

B. Incident Period............................................................................................................... 2

C. Designated Areas........................................................................................................... 2

D. Types of Assistance ...................................................................................................... 2

E. Federal Cost Share......................................................................................................... 4

F. FEMA-State/Territory/Tribe Agreement.......................................................................... 4

G. Federal, State, Territorial, Indian Tribal, and Local Government Coordination….................. 4

H. Correspondence ............................................................................................................ 6

 

       II. Public Assistance Program Authorities................................................................................. 7

A. Statutes ....................................................................................................................... 7

B. Regulations ................................................................................................................... 8

C. Environmental and Historic Preservation Requirements.................................................... 8

D. Public Assistance Policy................................................................................................. 8

 

CHAPTER 2: PUBLIC ASSISTANCE POLICY ......................................................................... 10

 

         I. General Public Assistance Eligibility .................................................................................. 10

 

        II. Applicant Eligibility........................................................................................................... 10

A. State and Territorial Governments ................................................................................ 10

B. Indian Tribal Governments............................................................................................. 11

C. Local Governments ...................................................................................................... 11

D. Private Nonprofit Organizations..................................................................................... 11

 

       III. Facility Eligibility .............................................................................................................. 15

A. Public Facility............................................................................................................... 16

B. Private Nonprofit Facility............................................................................................... 16

1. Mixed-Use Facility............................................................................................. 17

2. Small Business Administration Loan Requirement.................................................18

C. Facility under the Specific Authority of Other Federal Agencies .......................................18

D. Inactive or Partially Inactive Facility ..............................................................................19

E. Facility Scheduled for Repair or Replacement..................................................................19

 

      IV. General Work Eligibility............................................................................. .........................20

A. Categories of Work...................................................................................................... 20

B. Minimum Work Eligibility Criteria.................................................................................. 20

1. Result of Declared Incident .............................................................................. 20

2. Within Designated Area .................................................................................... 21

3. Legal Responsibility........................................................................................... 21

 

      V. Cost Eligibility....................................................................................................................... 22

A. Applicant (Force Account) Labor ................................................................................. 24

1. Labor Policies .................................................................................................. 24

2. Eligibility Criteria Based on Type of Employee and Work Performed ................... 24

B. Applicant (Force Account) Equipment and Purchased Equipment.................................... 27

C. Leased Equipment ....................................................................................................... 29

D. Supplies ...................................................................................................................... 29

E. Disposition of Purchased Equipment and Supplies........................................................... 30

1. Disposition of Purchased Equipment ...................................................................30

2. Disposition of Purchased Supplies ...................................................................... 30

F. Disposition of Real Property .......................................................................................... 31

G. Procurement and Contracting Requirements....................................................................31

1. Procurement Standards...................................................................................... 31

2. Contracts.......................................................................................................... 33

H. Mutual Aid................................................................................................................... 34

I. Prisoners ...................................................................................................................... 35

J. National Guard ............................................................................................................. 35

K. Direct Federal Assistance ............................................................................................ 36

L. Donated Resources ...................................................................................................... 36

M. Project Management and Design Services .................................................................... 37

 N. Grant Management and Administration ....................................................................... .38

1. Section 324 Management Costs ........................................................................ 38

2. Direct Administrative Costs ............................................................................ ..39

O. Surveys to Assess or Locate Damage or Debris Impacts ............................................... 40

P. Duplication of Benefits.................................................................................................. 40

1. Insurance Proceeds .......................................................................................... 41

2. Non-Federal Grants and Cash Donations ........................................................... 41

3. Third-Party Liability........................................................................................... 42

4. Other Federal Awards....................................................................................... 42

Q. Duplication of Funding Between FEMA Programs ......................................................... 42

R. Ineligible Costs ............................................................................................................ 42

1. Loss of Revenue .............................................................................................. 43

2. Loss of Useful Service Life............................................................................... 43

3. Tax Assessments ............................................................................................. 43

4. Increased Operating Costs ................................................................................ 43

 

      VI. Emergency Work Eligibility ............................................................................................... 43

A. Debris Removal (Category A)....................................................................................... 45

1. Alternative Procedures Pilot Program for Debris Removal .................................. 46

V3 2018 Page ii

 

2. Hazardous Limbs, Trees, and Stumps ................................................................. 50

3. Hazardous Materials ......................................................................................... 52

4. Waterways ...................................................................................................... 53

5. Privately Owned Vehicles and Vessels .............................................................. 54

6. Debris Removal from Private Property (Requires Prior FEMA Approval) ............ 55

7. Disposal ........................................................................................................... 57

8. Monitoring Debris Removal Operations .............................................................. 58

B. Emergency Protective Measures (Category B) .............................................................. 58

1. Pre-positioning Resources ................................................................................. 61

2. Expenses Related to Operating a Facility or Providing a Service .......................... 61

3. Emergency Public Transportation and Communication (DFA only) ...................... 62

4. Flood Fighting ................................................................................................... 62

5. Emergency Operations Centers ......................................................................... 63

6. Emergency Access............................................................................................ 63

7. Supplies and Commodities ................................................................................. 64

8. Meals .............................................................................................................. 64

9. Medical Care ................................................................................................... 65

10. Evacuation and Sheltering ............................................................................... 66

11. Infectious Disease Event ................................................................................. 73

12. Mosquito Abatement ....................................................................................... 74

13. Residential Electrical Meters............................................................................ 74

14. Safety Inspections............................................................................................ 74

15. Animal Carcasses ........................................................................................... 75

16. Demolition of Private Structures ....................................................................... 75

17. Temporary Relocation of Essential Services...................................................... 77

18. Snow-Related Activities................................................................................... 81

19. Emergency Berms on Beaches ........................................................................ 82

20. Temporary Emergency Repair or Stabilization .................................................. 83

21. Temporary Slope Stabilization .......................................................................... 83

22. Mold Remediation............................................................................................ 84

C. Damage Caused During Performance of Emergency Work (Category A or B)................. 85

 

       VII. Permanent Work Eligibility .............................................................................................. 85

A. Requirement to Obtain and Maintain Insurance............................................................... 88

B. Codes and Standards..................................................................................................... 89

1. Eligibility Criteria................................................................................................ 89

2. FEMA Required Minimum Codes and Standards.................................................. 93

3. Ineligible Upgrades ............................................................................................ 95

4. Historic Preservation Compliance........................................................................ 95

5. Floodplain Management and Wetland Protection ................................................. 95

6. Americans with Disabilities Act Access Requirements ........................................ 96

7. Permit Requirements ......................................................................................... 98

C. Hazard Mitigation.......................................................................................................... 98

D. Repair vs. Replacement .............................................................................................. 101

1. Calculation....................................................................................................... 102

2. Written Request .............................................................................................. 102

3. Eligible Funding ............................................................................................... 103

4. Replacement of Components of a Facility or System ......................................... 103

E. Relocation................................................................................................................... 104

1. Eligible Work and Funding ............................................................................... 105

2. Sale or Lease of Property at Original Site ......................................................... 105

F. Facility Located in or Impacting a Floodplain ................................................................ 105

1. 8-Step Decision-making Process ...................................................................... 105

2. Facility Located in a Special Flood Hazard Area................................................ 106

G. Capped Projects ........................................................................................................ 107

1. Capped Project Approval ................................................................................ 109

2. Capped Project Funding .................................................................................. 110

 3. Use of Capped Project Funds ......................................................................... 111

4. Retention of 406 Mitigation Funds..................................................................... 115

5. Funding from a Facility with an Approved Temporary Facility ............................ 115

6. Disposition of Original Facility........................................................................... 116

H. Eligibility Considerations by Facility.............................................................................. 116

1. Roads and Bridges (Category C)...................................................................... 116

2. Water Control Facilities (Category D) .............................................................. 118

3. Buildings and Equipment (Category E).............................................................. 119

4. Utilities (Category F)....................................................................................... 124

5. Parks, Recreational, Other (Category G)........................................................... 126

6. Landslides and Slope Stabilization...................................................................... 129

 

CHAPTER 3: PUBLIC ASSISTANCE PROGRAM ADMINISTRATION .................................. 130

       I. Initial Collaboration ............................................................................................................ 130

A. Preliminary Damage Assessment ................................................................................ 130

B. Applicant Briefing....................................................................................................... 131

C. Request for Public Assistance ..................................................................................... 131

D. Kickoff Meeting ........................................................................................................ 132

      II. Project Formulation .......................................................................................................... 134

A. Identify and Report Damage........................................................................................ 135

B. Develop Scope of Work ............................................................................................. 136

C. Change in Scope of Work........................................................................................... 137

D. Develop Project Cost.................................................................................................. 139

E. Project Documentation ............................................................................................... 141

F. Exit Briefing ............................................................................................................... 142

      III. Project Deadlines ............................................................................................................. 142

      IV. Project Funding................................................................................................................ 143

A. Strategic Funds Management ...................................................................................... 144

B. Project Thresholds ..................................................................................................... 144

C. Project Reconciliation and Closeout ............................................................................. 145

1. Large Projects ................................................................................................ 145

 

 

2. Small Projects ................................................................................................. 146

D. Appeals ..................................................................................................................... 146

E. Audits ........................................................................................................................ 147

F. Stafford Act Section 705 ............................................................................................. 147

      V. Grant Management and Administration.............................................................................. 147

A. Quarterly Progress Reports......................................................................................... 148

B. Section 324 Management Costs .................................................................................. 148

C. Public Assistance Award Closeout................................................................................149

 

ABBREVIATIONS AND ACRONYMS..................................................................................... 151

 

REFERENCES AND RESOURCES............................................................................................ 154

 

TERMS AND DEFINITIONS.................................................................................................... 159

APPENDIX A: ENVIRONMENTAL AND HISTORIC PRESERVATION COMPLIANCE....... 167

APPENDIX B: PRIVATE NONPROFIT FACILITY ELIGIBILITY EXAMPLES....................... 171

APPENDIX C: WELDED STEEL MOMENT FRAME............................................................... 174

APPENDIX D: DEBRIS MANAGEMENT PLAN JOB AID ...................................................... 176

APPENDIX E: STUMP CONVERSION TABLE ....................................................................... 182

APPENDIX F: HAZARDOUS STUMP WORKSHEET.............................................................. 185

APPENDIX G: MOSQUITO ABATEMENT ............................................................................. 186

APPENDIX H: SNOW ASSISTANCE....................................................................................... 188

APPENDIX I: MOLD REMEDIATION..................................................................................... 190

APPENDIX J: COST-EFFECTIVE HAZARD MITIGATION MEASURES ............................... 192

APPENDIX K: WORK ELIGIBILITY CONSIDERATIONS BY TYPE OF FACILITY.............. 197

 

FIGURES

Figure 1. Public Assistance Program and Policy Guide Organization ................................................. ix 
Figure 2. PA Program Implementation Process................................................................................. x
Figure 3. Map of FEMA Regions .................................................................................................... 6 
Figure 4. Eligibility Pyramid ........................................................................................................... 10 
Figure 5. Applicant Eligibility ......................................................................................................... 10 
Figure 6. PNP Eligibility................................................................................................................. 11 
Figure 7. Facility Eligibility.............................................................................................................. 15
Figure 8. SBA Loan Outcomes....................................................................................................... 18 
Figure 9. Categories of Work......................................................................................................... 20 
Figure 10. Cost Eligibility................................................................................................................ 22 
Figure 11. Emergency Work Labor Eligibility .................................................................................. 25 
Figure 12. Emergency Work Eligibility............................................................................................ 43 
Figure 13. Permanent Work Eligibility............................................................................................. 85 
Figure 14. FEMA Hazard Mitigation Programs ............................................................................... 99 
Figure 15. Typical Beach Profile .................................................................................................. 128 
Figure 16. PA Program Implementation Process............................................................................ 130 
Figure 17. Regulatory Project Deadlines ....................................................................................... 142

 

TABLES

Table 1. PNP Eligible Critical Services ........................................................................................... 13 

Table 2. PNP Eligible Non-critical, Essential Governmental-Type Services ....................................... 14 

Table 3. PNP Ineligible Services .................................................................................................... 15 

Table 4. Accelerated Debris Removal Alternative Procedure .......................................................... 47 

Table 5. PNP RPA Documentation Requirements ......................................................................... 132 

Table 6. Applicant Documentation for the Kickoff Meeting............................................................. 133 

Table 7. Documentation to Support Damage Claim ........................................................................ 135 

Table 8. Information to Develop Scope of Work ............................................................................ 137 

Table 9. Information to Support Change in SOW ........................................................................... 139 

Table 10. Documentation to Support Costs Claimed........................................................................ 140 

Table 11. Information to Support Time Extension ........................................................................... 143