Year 2000 Program and Project Management
Organization Year 2000 Program Phase or Activity Questions:
Awareness Assessment
Renovation Validation
Implementation Program
Management
Organizations Year 2000 Program Phase or Activity -- Processes:
Program and Project Management
The Year 2000 program is likely the largest and most complex system conversion
effort ever
undertaken by many federal agencies. It requires the disciplined and
coordinated application of
scarce resources to an enterprise-wide system conversion effort that
must be completed by a fixed
date. To succeed, agencies must manage the Year 2000 program as a large
system development
effort.
Key Processes
A. Establish Year 2000 program management structure
B. Develop and implement needed policies, guidelines and procedures
to manage a major
program
C. Implement program management processes and tools
A. Establish Year 2000 program management structure
-
appoint a Year 2000 program manager and establish a Year 2000 program team
-
identify technical and management representatives from each core business
area
The organization’s Year 2000 program--headed by a program manager--should
be adequately
staffed to ensure the successful completion of the assessment phase.
In addition to technical
skills, the program staff should be able to track the cost and schedule
for individual Year
2000 projects, and to coordinate the organization’s Year 2000 activities
with other organizations.
B. Develop and implement needed policies, guidelines and procedures to
manage a major program
Based on the assessment of the organization’s program management capability
performed during
the awareness phase, ensure that necessary enterprise-wide program
management policies
and procedures are in place, including
-
configuration management
-
quality assurance
-
risk management
-
project scheduling and tracking
-
metrics
-
budgeting
Agencies may consider establishing an enterprise-level competency center
to train staff and
to foster the use of proven industry system development and program
management practices.
C. Implement program management processes and tools
Monitor Year 2000 projects, and ensure that projects follow required policies
and
procedures for configuration management, project scheduling and tracking,
and metrics.
Agencies may consider subjecting their Year 2000 program to an independent
verification
and validation effort. This verification and validation may be performed
by the organization’s
quality assurance staff complemented by internal auditors.
The Disaster Center Year 2000
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